At Nelsons, we are committed to protecting everyone's personal data.
This Recruitment Privacy Notice (“Notice”) provides information about Nelsons’ processing of your personal data as part of this process. It applies, for example, to individuals who apply for a job or register with a talent community, attend a recruitment event, undertake an assessment with Nelsons or participate in other recruitment processes (“applicants”).

The purpose of this notice is to provide you with additional information about what personal data we process and for what reasons, and the privacy principles we follow, as well as to inform you of your rights in relation thereto.
Any personal data communicated to or collected by Nelsons is controlled by Nelsons. It is therefore up to us to decide how we hold and use your personal information, and to ensure that we comply with data protection laws when processing it.
For the purposes of this notice, “Nelsons” means A Nelson & Co Limited and each of its subsidiaries and affiliates.

1 COLLECTION OF YOUR PERSONAL DATA

Personal data collected directly from you
In the context of recruitment and your application for a position at Nelsons, we collect personal data about you in order to progress your application for employment at Nelsons (including your name, email address, telephone number, address, academic and professional qualifications and experience, etc.). You may choose to import information about yourself from other websites (for example, LinkedIn).

Special categories of personal data

As part of your application, you may provide sensitive personal data, often called special categories of personal data (for example, information relating to your race or ethnicity, political opinions, religious beliefs, trade union membership, criminal record, physical or mental health, biometric information or sexual orientation). If you provide sensitive personal data, you do so voluntarily and agree to it being used as described in this notice.

We only process these special categories of personal data in specific circumstances and in accordance with applicable privacy legislation.

Personal data collected from third parties

We may also collect personal data from third parties through referrals, recruitment agencies, background check service providers, etc.

2 PROCESSING OF YOUR PERSONAL DATA

We may use the personal data we collect or obtain about you for screening, assessment and interview purposes:

• Profile management: We may process personal data to manage your profile in our recruitment systems in order to provide you with current and future job offers, tailoring the content we provide to you based on your skills, interests, location, etc.
• Pre-screening: We check that you can legally enter into a contract and that you meet the essential criteria for the position, i.e. you have the appropriate work authorization and have answered the position-specific screening questions.
• Profile review and evaluation.
• Personal interview: When you are invited for a face-to-face or video conference interview (e.g. Microsoft Teams), the examiner may ask you relevant questions to assess your suitability for the position.

3 DATA RETENTION

We will retain your personal data for as long as is considered necessary for the purpose(s) for which it was collected (including as required by applicable law or regulation).If your application is unsuccessful, Nelsons may retain and use the information you provided to us for a period of twelve (12) months following the recruitment decision to deal with any matter which may arise in connection with your application, for contacting you regarding other employment opportunities, and for Nelsons’ legitimate business purposes. Where personal data is no longer necessary or relevant for our identified purposes or where you have indicated that you are no longer interested in staying in contact with us, we will securely dispose of your personal data.

4 PERSONAL DATA AND LOCATION OF PROCESSING

We may share your personal data for purposes related to the recruitment process with subject to and in accordance with applicable law and requirements:· Other companies within the Nelsons Group including with those which may be located outside of your location and/or the EEA/UK;· Authorised third party agents, service providers and/or subcontractors of Nelsons and authorised third parties who carry out reference and background checks on behalf of Nelsons; and· Competent public authorities, government, regulatory or fiscal agencies, to comply with a legal obligation.International data transfersWe may transfer personal data internationally. If we do transfer personal data abroad, Nelsons will make sure that the personal data is protected with a similar level of protection as required by law in its country of origin and in accordance with any applicable localisation or data transfer requirements.If you are in the EEA/UK, please be aware that as an international group of companies we do transfer personal data to outside of the EEA/UK.Nelsons will make sure that it is protected in the same way as if it was being used in the EEA, and where applicable we will put in place a contract with the third-party from a country that means they must protect personal data to the same standards as the EEA/UK.

5 WHAT ARE YOUR RIGHTS?

When we process your personal data, you have a number of rights regarding how the data is processed. You can exercise these rights at any time. Below is an overview of these rights, along with an explanation of what this means for you.You have the right to:· to be informed about the collection and use of your personal data. You have the right to receive clear, transparent and easy-to-understand information about how we use your personal data and what rights you have in this context. Therefore, we provide you with this information as part of this Notice;· request a copy of personal data we hold about you;· request that we update the personal data we hold about you, or correct such personal data that you think is incorrect or incomplete;· request that we delete personal data that we hold about you, or restrict the way in which we use such personal data;· request that we restrict our processing or you may object to our processing of your personal data;· request to withdraw your consent to our processing of your personal data (to the extent such processing is based on consent and consent is the only permissible basis for processing); and· complain to a Data Protection Authority in your country.Exercising your rightsIn order to exercise your data privacy rights you can contact the People team or by email at dataprotectionofficer@nelsons.com.Please only submit applications for a current position using the proper channels (e.g., on Nelsons career sites). Receiving your request at the right contact point helps us process your request faster.

6 HOW DO YOU CONTACT NELSONS?

Your Data Protection Officer can be contacted at Nelsons House, 83 Parkside, Wimbledon, London, SW19 5LP or by email at dataprotectionofficer@nelsons.com.To find more information about Nelsons’s privacy practices for Recruitment purposes in a specific country, please get in touch with the People team. Changes to this notice

This Notice may be changed over time.

This Notice was last updated in February 2025.